THE SHORT ANSWER
Before requesting an office renovation quotation, document the existing space, the team’s activities, retained furniture, service requirements and access constraints. Explain whether the office remains occupied and which date you are aiming for, so that the scope and sequence can be discussed together.
Record what you have
Collect an existing plan, approximate area and photographs. Identify items to retain, including furniture and equipment. A clear record helps distinguish an alteration from a replacement and makes assumptions easier to discuss.
Describe how the team works
List staff numbers, focused work, meetings, calls, storage and visitor needs. Note which activities require privacy and which need to be close together. These are practical inputs to the layout, not just preferences about appearance.
Coordinate furniture and building services
Desk and meeting layouts relate to power, data, lighting and access. Identify what is supplied by your company and what is proposed by the project team. Make those responsibilities visible in the quotation.
Plan around continued operations
If the office stays occupied, explain restricted areas and hours, staff moves and delivery constraints. Discuss the sequence in relation to actual working conditions rather than assuming that a vacant-site plan will apply.
Define what you want to review at handover
Agree the project-specific scope and review process with the team. Keep a record of outstanding items and supporting information to be provided. The appropriate checks depend on the work actually contracted.
A checklist to take into the conversation.
| Check | What to clarify |
|---|---|
| People | Staff, meetings, focused work and visitors |
| Existing items | Furniture, equipment and finishes to retain |
| Coordination | Power, data, lighting and supply responsibilities |
| Continuity | Occupied areas, access and staff moves |
| Timing | Target use date and external dependencies |
About this guide
This is an editorial planning checklist, not a surveyed design, a cost estimate or a project-specific professional specification. The requirements of your premises should be discussed with the responsible project team. About Sunny and our editorial approach.
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