THE SHORT ANSWER
Two fit-out quotations can differ because they price different work, materials or responsibilities. Start with the same plan and scope, then compare the inclusions, exclusions, provisional items and supply responsibilities line by line.
Give every proposal the same starting point
Share the same drawings, site information and list of requirements. Name the drawing revision and identify decisions that are still open. If one proposal uses a different layout or specification, ask for the difference to be explained before treating the totals as comparable.
Separate a fixed item from an allowance
An allowance indicates that part of the scope or selection may still need confirmation. Ask what it covers, what assumptions support it and what information would allow a firmer figure. Do not silently compare a provisional allowance with a fully specified item as if they were identical.
Identify work supplied by someone else
Equipment, furniture, signage, IT and specialist installations may be supplied separately. Record who purchases, delivers, installs and coordinates each item. An exclusion is not necessarily a problem, but it must be visible so that the whole project can be understood.
Look at how changes will be discussed
Ask how scope changes are described, priced and agreed before work proceeds. Compare the actual proposals and discuss unclear terms with the relevant adviser where needed. A general website checklist cannot determine the contract terms for a particular project.
Prepare the next conversation
Mark the differences you cannot explain and return them to the project partners. Send Sunny your project type, location, area and scope summary to begin a quotation discussion. You can prepare an email draft on our contact page without submitting details through this website.
A checklist to take into the conversation.
| Check | What to clarify |
|---|---|
| Included work | Are preparation, installation and finishing tasks covered? |
| Specification | Are materials, quantities and finishes described comparably? |
| Supplied by others | Who supplies equipment, furniture and specialist items? |
| Site assumptions | Do access, working hours and existing conditions match? |
| Open decisions | Which selections or measurements still affect scope? |
| Exclusions | What must be budgeted or coordinated outside the proposal? |
About this guide
This is an editorial planning checklist, not a surveyed design, a cost estimate or a project-specific professional specification. The requirements of your premises should be discussed with the responsible project team. About Sunny and our editorial approach.
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